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Thames Vale Youth Orchestra
Annual General Meeting 2015 Review

Sunday 26th June 2016
at Hertford House, Badger Lane

Present:
Dr Carolyn May - Chair
Michael Stinton - Musical Director
Suma Tennant - Treasurer
Carolyn King - Auditions' Secretary
Claire Armon-Jones - Publicity Officer

Apologies:

Kate Preston - In-house Designer

Welcome from the Chair.


1.  Minutes of Last Meeting:
Minutes of the last meeting were approved.

2.  Matters Arising:
There were no matters arising from the last AGM.

3. Reports.
It was decided to keep the meeting informal on this occasion, rather than producing detailed written reports, as Michael had not produced a formal Musical Director's report, and the complications that Suma has so kindly been dealing with in recent months means that our accounts are not complete in every aspect in the way that we would like, and therefore a full financial report is not currently available. We are very grateful to Suma for all the work she has been doing in rectifying past anomalies, and to Jo Tuffill for her auditing role.  

In her role as Chair, Carolyn reported on the recent work she had undertaken in updating the TVYO Constitution, Regulations and Policies, to ensure compliance with relevant and appropriate guidelines, and some of the issues arising from this.
The updated documents can be read on the website via the following links:
TVYO Constitution and Regulations.
[This includes Membership and Management; Regulations regarding Bursaries; Regulations for the Administration of the Instrument Fund.] 
TVYO Policies and Procedures.

[These include: Anti-bullying; Equal Opportunities; Health and Safety; Child Protection; Data Protection; Complaints; Grievance and Disciplinary.] 


Committee members felt that many other matters concerning the development of TVYO would be best addressed at a meeting at the start of the new season. It was agreed that the 31st October would be a suitable date for an AGM.


Thank you everyone for your time and for your continued support of TVYO.

TVYO is managed by the Thames Vale Music Trust, Registered Charity No. 1144327
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